Short Loan Service
Guidelines for Teaching Staff
- Detailed Instructions (pdf)
PLEASE
- submit your completed Short Loan Request
forms as early as possible, especially during August-October and
December-January
- give a minimum of three weeks’ notice (essential for finding, recalling
and processing all items on your list)
- allow more time at peak times eg the beginning of semesters, when
Short Loan staff are especially busy
- restrict your list to essential texts (30% of the Short Loan collection
is borrowed six times or less during the year; 10% is unused)
- check the usage figures you receive from the Library for the previous
year and amend your list(s) accordingly. Texts used six times or
less during the previous year are removed
- check that the titles on your list are held by the Library
- for any text not held, ensure that it has been ordered and that
Acquisitions staff
know the book is destined for Short Loan and have the appropriate
course module number
- if an order needs
to be placed, you should allow up to six weeks for British titles
to arrive, and considerably longer for overseas publications
- indicate on your Short Loan request form which books, if any, are
on order
- personal copies involve additional processing work; if the title
is not in stock, please order one for the Short Loan Collection
- Periodical articles - try to limit bound periodical volumes on
Short Loan. You may submit photocopied articles for Short Loan, subject
to copyright clearance being obtained, if necessary. Please try to
limit photocopied articles to a maximum of 5 copies
- copyright clearance for certain photocopies placed in Short Loan
is essential. If in doubt, contact shloan
for advice
- allow up to six weeks while copyright permission is sought for
any new photocopy requests which require clearance
- non-copyright material eg lecture notes, links to personal/ School
web pages can be included if you provide stable URLs
- links to articles in copyright-cleared subscription databases eg
Expanded
Academic ASAP, etc., may also be used
- ensure that your Reading lists clearly indicate which items are
held on Short Loan
- if necessary, delay the printing/ distribution of Reading lists until after discussing your requirements with Short Loan staff
THEN
- complete a Short Loan Request form (copy and paste information from SAULCAT)
- ensure that ALL details are filled in, including the destination Library at the top of the form
- e-mail to appropriate Library - shloan (Main Library) or outlying (South Street; Modern History; Physics/Maths; Purdie libraries)
- several Departments eg Classics, Art History, etc also operate their own Short Loan service – please contact shloan or outlying for further information
Any Questions?
Please contact the Short Loan staff who will be happy to help.
| Main Library | ext: 2284; shloan |
| Katrina Acland (Head of Short Loan) | (full-time, all year) |
| Sue Dewar | (afternoons, term-time) |
| Ian Martin | (mornings, all year) |
| Outlying Libraries | ext: 2855; outlying |
| Colin Bovaird | (all year) |